Scheduling & Meetings

Set your hours, book sessions, and keep them in your calendar.

1) Set availability (mentors)

1. Open Set Availability from the menu.
2. Under Weekly hours, pick your days and a time window, choose online, in person or hybrid, and save. They repeat every week.
3. Use a one-off time for an extra slot, and pause or delete times when you're away.

2) Connect your calendar and video (mentors)

1. If your program has it turned on, open Account settings (your picture, top right) and find Calendar & video.
2. Connect Google Calendar or a Microsoft (Outlook) calendar so mentees only see times you're free, and new sessions are added to your calendar.
3. Choose how online sessions get their link: Google Meet, Microsoft Teams, your own Zoom account (how Zoom works), your own meeting link, or your program's Zoom.
4. Teams links need a work or school Microsoft account. Some organizations ask their IT team to approve BraveStrides first.

3) Book a session (mentees)

1. Click Book a session on your dashboard or the My Mentor page.
2. Pick a time, add what you'd like to talk about (optional), and confirm.
3. Both of you get a confirmation email with a calendar invite (.ics). Online sessions include the video link.

4) Cancel or move a session

1. To move a session, choose Reschedule on your dashboard or Sessions page, or use the link in your confirmation email, and pick another open time. Mentors and mentees can both do this.
2. It keeps its video link (and connected-calendar entry), and both of you get an email with the new time and an updated calendar invite.
3. Online sessions move to another online time and in-person sessions to another in-person time; to switch between them, cancel and book again.
4. To cancel, choose Cancel with a short reason. Both of you are notified, and it's removed from a connected calendar.